Program Analyst
Summary OUR MISSION:
To fulfill President Lincoln's promise To care for those who have served in our nation's military and for their families, caregivers, and survivors - by serving and honoring the men and women who are America's Veterans.
How would you like to become a part of a team providing compassionate whole health care to Veterans? Responsibilities This position is located at the Clement J Zablocki VA Medical Center, Milwaukee, WI.
(695) - a Level 1a Complexity VAMC Facility, and is organizationally aligned under the Office of the Chief of Staff.
The primary purpose of this position is to perform tasks associated with the ongoing planning and coordinating of the administrative operations related to the affiliated house staff and associated health academic programs.
This also includes responsibility for coordinating the appointment, promotion and termination of house staff records, reports preparation and correspondence control, fund control maintenance, maintain quality assurance requirements, liaison with VA and affiliated non-VA teaching and licensing bodies and special projects as required.
The incumbent serves as a focal point for information and advice for the operations of the Education program at the facility.
Major Duties:
Maintains a current copy of disbursement agreement with both affiliates and renews agreement as mandated by OAA.
Working with the affiliated medical institutions (Medical College of Wisconsin Affiliated Hospitals) disbursing agent at the start of each academic year on schedules, ensuring salaries, benefits, services and timekeeping remain within the established guidelines.
Maintain communication with both medical school affiliates to keep abreast of any changes that occur during the year.
On an as needed basis, meet directly to discuss and ensure changes in processing procedures are carried out appropriately.
Supplies all of the affiliates with the appropriate documents and training materials for incoming house staff prior to appointment approval.
Monitors and ensures that all incoming house staff complete the on-line mandatory training for all trainees initially and then yearly on TMS.
Maintains documentation of cost expended for internal and external auditing purposes for a multi-million annual budget.
Submits written documentation to the disbursing agent of any discrepancies found during the quarterly audit and requests amended invoices prior to final payment.
Provides administrative support to the ACOS/Education.
The incumbent develops Division level memoranda according to local and VA Central Office policies and directives.
Incumbent provides oversight of the Resident Supervision Responsibilities and monitors all initiatives under this program and keeps the ACOS/Education abreast of changes and additions to the program.
Work Schedule:
Monday-Friday normal business hours Compressed/Flexible:
Not Available Telework:
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.
This position may be authorized for telework.
Telework eligibility will be discussed during the interview process.
Virtual:
This is not a virtual position.
Position Description/PD#:
Program Analyst/PD18207O Relocation/Recruitment Incentives:
Not Authorized Permanent Change of Station (PCS):
Not Authorized Financial Disclosure Report:
Not required Requirements Conditions of Employment You must be a U.
S.
Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details.
Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/17/2023.
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a S-9 position you must have served 52 weeks at the GS-7.
The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
SPECIALIZED
Experience:
Must possess one year of specialized experience equivalent to at least the GS-7 grade level in Federal Service that equips you with the particular knowledge, skills, and abilities to perform successfully the duties of this position.
Specialized experience includes:
Applying analytical and evaluative techniques to the identification, consideration and resolution of issues and problems.
Obtaining information necessary to evaluate and analyze the issues and effectiveness of program operations in meeting established goals.
Knowledge of systems redesign or equivalent programs.
Working with basic statistical tools.
Possessing knowledge and technical skill in the use of computers.
OR EDUCATION:
a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree (transcripts required) from an accredited college or university.
Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.
(TRANSCRIPTS REQUIRED) OR COMBINATION:
a combination of successfully completed graduate education and experience.
The total percentages must equal at least 100 percent to qualify an applicant for that grade level.
Only graduate education in excess of the amount required for the next lower grade level may be used to qualify.
(TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position:
Analysis and Problem Solving Critical Thinking Customer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Note:
A full year of work is considered to be 35-40 hours of work per week.
Part-time experience will be credited on the basis of time actually spent in appropriate activities.
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements:
The work is sedentary in nature.
The position is in a hospital setting and normal risks associated with apply.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note:
Only education or degrees recognized by the U.
S.
Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
You can verify your education here:
http:
//ope.
ed.
gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
For further information, visit:
http:
//www.
ed.
gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.
html.
Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.
This credited service can be used in determining the rate at which they earn annual leave.
Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Special Employment Consideration:
VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.
3102(u), Schedule A, Appointment of persons with disabilities i.
e.
, intellectual disabilities, severe physical disabilities, or psychiatric disabilities , and/or Disabled veterans with a compensable service-connected disability of 30% or more.
Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.
To be well-qualified:
applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http:
//www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.
01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.
e.
, medical, religious or pregnancy).
VHA HCPs do not include remote workers who only infrequently enter VHA locations.
If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date.
The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Recommended Skills Finance Accounting Research Reports Due Diligence Investigation Estimated Salary: $20 to $28 per hour based on qualifications.
To fulfill President Lincoln's promise To care for those who have served in our nation's military and for their families, caregivers, and survivors - by serving and honoring the men and women who are America's Veterans.
How would you like to become a part of a team providing compassionate whole health care to Veterans? Responsibilities This position is located at the Clement J Zablocki VA Medical Center, Milwaukee, WI.
(695) - a Level 1a Complexity VAMC Facility, and is organizationally aligned under the Office of the Chief of Staff.
The primary purpose of this position is to perform tasks associated with the ongoing planning and coordinating of the administrative operations related to the affiliated house staff and associated health academic programs.
This also includes responsibility for coordinating the appointment, promotion and termination of house staff records, reports preparation and correspondence control, fund control maintenance, maintain quality assurance requirements, liaison with VA and affiliated non-VA teaching and licensing bodies and special projects as required.
The incumbent serves as a focal point for information and advice for the operations of the Education program at the facility.
Major Duties:
Maintains a current copy of disbursement agreement with both affiliates and renews agreement as mandated by OAA.
Working with the affiliated medical institutions (Medical College of Wisconsin Affiliated Hospitals) disbursing agent at the start of each academic year on schedules, ensuring salaries, benefits, services and timekeeping remain within the established guidelines.
Maintain communication with both medical school affiliates to keep abreast of any changes that occur during the year.
On an as needed basis, meet directly to discuss and ensure changes in processing procedures are carried out appropriately.
Supplies all of the affiliates with the appropriate documents and training materials for incoming house staff prior to appointment approval.
Monitors and ensures that all incoming house staff complete the on-line mandatory training for all trainees initially and then yearly on TMS.
Maintains documentation of cost expended for internal and external auditing purposes for a multi-million annual budget.
Submits written documentation to the disbursing agent of any discrepancies found during the quarterly audit and requests amended invoices prior to final payment.
Provides administrative support to the ACOS/Education.
The incumbent develops Division level memoranda according to local and VA Central Office policies and directives.
Incumbent provides oversight of the Resident Supervision Responsibilities and monitors all initiatives under this program and keeps the ACOS/Education abreast of changes and additions to the program.
Work Schedule:
Monday-Friday normal business hours Compressed/Flexible:
Not Available Telework:
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.
This position may be authorized for telework.
Telework eligibility will be discussed during the interview process.
Virtual:
This is not a virtual position.
Position Description/PD#:
Program Analyst/PD18207O Relocation/Recruitment Incentives:
Not Authorized Permanent Change of Station (PCS):
Not Authorized Financial Disclosure Report:
Not required Requirements Conditions of Employment You must be a U.
S.
Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details.
Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/17/2023.
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a S-9 position you must have served 52 weeks at the GS-7.
The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
SPECIALIZED
Experience:
Must possess one year of specialized experience equivalent to at least the GS-7 grade level in Federal Service that equips you with the particular knowledge, skills, and abilities to perform successfully the duties of this position.
Specialized experience includes:
Applying analytical and evaluative techniques to the identification, consideration and resolution of issues and problems.
Obtaining information necessary to evaluate and analyze the issues and effectiveness of program operations in meeting established goals.
Knowledge of systems redesign or equivalent programs.
Working with basic statistical tools.
Possessing knowledge and technical skill in the use of computers.
OR EDUCATION:
a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree (transcripts required) from an accredited college or university.
Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.
(TRANSCRIPTS REQUIRED) OR COMBINATION:
a combination of successfully completed graduate education and experience.
The total percentages must equal at least 100 percent to qualify an applicant for that grade level.
Only graduate education in excess of the amount required for the next lower grade level may be used to qualify.
(TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position:
Analysis and Problem Solving Critical Thinking Customer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Note:
A full year of work is considered to be 35-40 hours of work per week.
Part-time experience will be credited on the basis of time actually spent in appropriate activities.
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements:
The work is sedentary in nature.
The position is in a hospital setting and normal risks associated with apply.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note:
Only education or degrees recognized by the U.
S.
Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
You can verify your education here:
http:
//ope.
ed.
gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
For further information, visit:
http:
//www.
ed.
gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.
html.
Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.
This credited service can be used in determining the rate at which they earn annual leave.
Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Special Employment Consideration:
VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.
3102(u), Schedule A, Appointment of persons with disabilities i.
e.
, intellectual disabilities, severe physical disabilities, or psychiatric disabilities , and/or Disabled veterans with a compensable service-connected disability of 30% or more.
Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.
To be well-qualified:
applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http:
//www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.
01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.
e.
, medical, religious or pregnancy).
VHA HCPs do not include remote workers who only infrequently enter VHA locations.
If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date.
The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Recommended Skills Finance Accounting Research Reports Due Diligence Investigation Estimated Salary: $20 to $28 per hour based on qualifications.
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